Manage documents, share them securely
That is document management with Docyard.
Structure any data
As a company that shares documents and data internally and with external partners, Docyard provides you with central access, structuring and sharing mechanisms. Data can be uploaded as files or structured within custom form templates to perferctly fit your specific needs.
Share large files
Large files and documents cannot be transfered via common communication mechanisms like eMail. Docyard provides you with easy sharing functionalities to give external partners secure access to internally uploaded documents. The size of the uploaded files does not matter.
Docyard not just makes structuring and sharing a breeze, it also enables companies to analyze uploaded data in multiple ways. As an example, form templates could be used to capture customer addresses and make those visible on a map.
Docyard allows to store documents, forms or any other arbitrary data in predefined folder hierarchies, making sure to enable businesses to manage all objects in a central and secure manner.
Share folder content
Docyard particularly is an appropriate fit for companies that primarily work with external partners. The sharing functionality allows to publish internal documents easily and securely. You can choose to share entire folder structures or single documents. Docyard also tells you how often shared links have been clicked by the external party.
Custom business objects with Form Templates
Form Templates allow you to model custom business objects. Those templates can be used to store and analyze any given data.
Enterprise-grade user management
With Docyard you can assign your users to groups and roles to ensure that employees only can access documents and other business objects that they are permitted to.
For some scenarios the web frontend is not right for you and you want something that better integrates with your Operating System. For that, Docyard provides a WebDav interface which allows you to access files as they would be stored on your local machine.
Secure data transfer
Docyard uses SSL to encrypt your data transfer. Even documents itself are being encrpyted to ensure your data is only accessible by privileged persons.
Tagging and filtering
Docyard makes research and investigation a breeze. To any business object (document, folder or form) in Docyard tags can be assigned to enrich data with semantics and make search much easier.
Docyard comes with a comfortable document viewer that allows you to view PDF, Word and image files online without any other tool than your browser.
Every single change of a document results in a new document version. This guarantees auditing acceptability and allows to view older versions later on.
Any activity in Docyard is being logged. That gives a step-by-step history, which can be used to trace changes and to provide examiners with comfortable control mechanisms.
Docyard from everywhere
When we started developing Docyard mobile friendliness has ever been one of our highest priorities. Therefore Docyard is also usable with smart phones and tablets without losing any functionality.
Docyard on your machines
You can choose between two hosting options for your Docyard instances. One option is to use our infrastructure to get Docyard running (public domains including). Alternatively we set up Docyard on your provided servers in your network to make sure e.g. Docyard is not beeing accessible from the internet.
Industries & use cases
Virtual data room for due diligence processes
Use Docyard to upload confidential documents as part of your due diligence processes.
Manage contracts and use the integrated calendar to never miss due dates again.
As an asset or property manager Docyard helps you to analyze your real estate portfolios.
Draw conclusions and plan marketing campaigns.
Docyard for due diligence processes
Docyard is perfectly suited for all kinds of M&A processes. As the sell side you can structure all transaction related documents in specific folder hierarchies and grant secure access to interested parties.
All actions are being logged so that you always know which documents have been edited or accessed by which person.
If you want to make reports or other less confidential documents public, Docyard provides easy sharing functionality as well.
Docyard for contract management
With Docyard you optimze your contract management. You can use Docyard as your contract storage system and employ the integrated calendar to never miss due dates again.
Docyard for portfolio management
As an asset or property manager you are responsible to administrate and analyze real estate portfolios, that are enriched by project or customer specific meta data. With custom form templates Docyard allows you to capture and analyze any required data.
One way to analyze could be to visualize your real estate portfolios on a map. This makes distribution of your real estate visible and gives you further understanding of your portfolios.
Docyard for customer analysis
Docyard supports you in planning your marketing campaigns and allows to draw conclusions of your customer data.
Since Docyard provides form templates to capture arbitrary data, it adapts to almost all business needs.
Convinced? Get in touch.
Thanks for your interest in Docyard. Please use our contact form, if you have any questions or want to request demo access. You can also use the form to apply for our reseller program.
T: +49 069 - 15325792